The Accounts Payable Specialist/Receptionist is a professional position which combines front-office greeting, call handling and mail distribution with back-office financial tasks, including invoice processing, vendor maintenance and vendor reconciliations. They ensure accurate data entry, resolve billing discrepancies, maintain vendor files and provide administrative support, requiring strong organizational, communication and basic accounting skills.
River Bend Industries offers the following benefits:
- Medical, Dental and Vision Insurance
- Company Paid Short-Term Disability
- Long-Term Disability and Voluntary Term Life Insurance
- 401(k) Retirement Plan with employer match
- PTO (Accrued at 2.15 hours per pay period)
- Paid Holidays
- Vacation
RECEPTIONIST AND ADMINISTRATIVE DUTIES:
- Manage the front desk, creating a welcoming first impression, greeting visitors and answering and directing calls.
- Handle mail, maintain common areas and coordinate meetings to ensure smooth daily office operations.
- Respond to emails and general inquiries.
- Monitor and maintain office supply inventory, and coordinate with vendors for various facility issues.
ACCOUNTS PAYABLE SPECIALIST DUTIES:
- High school diploma, or equivalent
- 3-5 years of minimum related work experience in a manufacturing environment
- The role requires schedule flexibility to meet changing production demands, including potential shift adjustments
- Knowledge of machines, tools, their uses, benefits and maintenance
POSITION PREFERRED QUALIFICATIONS (KNOWLEDGE, SKILLS AND ABILITIES):
- Bilingual (Spanish)
- Sage 100 ERP experience is a plus.
POSITION REQUIRED QUALIFICATIONS (KNOWLEDGE, SKILLS AND ABILITIES):
- High school diploma required; college courses in accounting preferred
- Strong work ethic
- Ability to learn and multitask, well-organized, self-starter
- Responsible and trustworthy
- Strong organizational and time management skills
- Proficient in Excel and Word
- Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills
- Knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and procedures
- Ability to communicate effectively verbally and in writing
- Ability to interact with employees, clients and vendors in a professional manner
- Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
